HRIS-2 Story: Transforming Automation Status

Encounter 1: Proposal to Implement HRIS in Zakir's Factory

Upon becoming acquainted with Zakir's brother, who oversees an 800-employee factory, it became evident that the attendance system in place relied on biometric devices with subsequent data transfer to Excel. However, this process was cumbersome, requiring meticulous error-checking and manual alignment of leave data with Excel records for payroll preparation. This manual process not only caused considerable stress but also led to frequent errors in the monthly cycle.

In response to these challenges, a proposal was made to implement an HRIS Solution, which Zakir Bhai enthusiastically embraced. The successful integration of HRIS in their factory brought about significant improvements. Now, employees simply input their biometrics and request leave through a streamlined approval system. The system autonomously generates timesheets and monthly time cards, eliminating the need for manual data alignment and reducing errors. Moreover, it automates payroll generation based on master data, further streamlining the monthly payroll process.

One of the notable features of the HRIS implementation was the systematic storage of past and present employee data, including personal and educational information. This addition allowed for easy access to comprehensive employee profiles with a single click, significantly streamlining operations and leaving Zakir's brother delighted with the efficiency gains.

Encounter 2: Insights from a Large Company's HRM

In another encounter, insights were gained from the HRM of a large company managing around 10,000 employees. Despite relying on an HRM System for attendance management, their monthly process involved importing attendance data into Excel, subsequent validation, and exporting it to another software for payroll generation.

Managing payroll with such an extensive process and data volume proved to be a recurring challenge, necessitating monthly attention and consuming valuable time and resources. This encounter highlighted the need for a shift away from Excel dependence towards an integrated software system to truly reap the benefits of automation and streamline operations.

In conclusion, these encounters underscore the importance of embracing automation, particularly through the implementation of HRIS solutions, to streamline operations, reduce manual errors, and enhance efficiency in managing attendance, leave, and payroll processes. Wishing success to all in their endeavors towards streamlined operations and automated efficiency, including Janki's brother and others embarking on similar initiatives.